Data maintenance

To make the curriculum planning process as efficient and smooth as possible, it is important to perform regular data maintenance. This means performing data maintenance in a timely manner and thus ensuring the data quality in the curriculum system on an ongoing basis. Since the synchronization of the course data into other systems (especially Evento and Campus Management) can only ever be done automatically up to a certain point in time, it makes sense to check the data for accuracy and completeness as early as possible. This also relieves the MyCampus team of additional tasks in their support work.

The curriculum system has some functionalities that make it easier for you to ensure data quality and to notice errors in time. They are explained in detail in the instruction articles on data maintenance.

Important notes for the final phase of course planning

Checking module allocations

Especially the module allocations of an instance should definitely be checked again at the end of the course planning (before exporting to Evento) by the administration, if necessary in cooperation with a member of the department who is well informed about the study regulations.

The module comparison tool for templates and instances, which you can find under the menu item "Curriculum planning → Module comparison (templates/instances)", is particularly suitable for this purpose. You can use it to display the differences between the module allocations of templates and instances per semester and transfer both module allocations from the templates to the instances and vice versa, as well as delete module allocations from templates and instances.

Here are the instructions for using the module comparison tool.


Updating template data

To ensure that the use of templates for creating new courses continues to reduce the workload, it must be ensured that the templates actually contain the current data. Therefore, it is important to check both the module allocations and all other data, such as the description texts, responsible lecturers, bibliographical references, etc., every semester to ensure that they are up-to-date. Especially in comparison with the instance, it will be noticeable if e.g. the bibliography has changed. If this change should also be valid in future semesters, then it makes sense to transfer it to the template.

For the module allocations, the MyCampus software already provides the module comparison tool mentioned above, and for the remaining data the instance-template comparison tool.